The Syracuse City School District and the Onondaga County Division of Purchase have entered into an Inter Municipal Agreement consolidating purchasing services effective July 1, 2015. The agreement provided for the transfer of personnel, function and services from the School District to the Onondaga County Division of Purchase. Below you will find the new contact information. All inquiries should now be directed to the Onondaga County Division of Purchase.
| Office Location and Mailing Address:
Division of Purchase
John H. Mulroy Civic Center, 13th Floor
421 Montgomery Street
Syracuse, NY 13202
Phone: (315) 435-3458
Fax: (315) 435-3424
Monday – Friday
8:30 a.m. – 4:30 p.m.
| Ship to Address:
SCSD Bova Supply Center
1023 Erie Blvd. West
Syracuse, NY 13204
Bova Warehouse Contact:
Phone: (315) 435-4422
Fax: (315) 435-4002
Monday – Friday
7:00 a.m. – 3:30 p.m.
CLOSED ON SCHOOL HOLIDAYS
CALL BEFORE DELIVERING ON
ANNOUNCED SNOW DAYS
Onondaga County Division of Purchase Mission Statement: The Division of Purchase supports Onondaga County, City of Syracuse and Syracuse City School District operations by providing the right goods and services at the right time and at the right price and thereby providing quality service to its departmental customers and the residents of Onondaga County.
|Onondaga County Division of Purchase - Purchasing Office Staff
|Fiscal Year 2016-2017 Purchasing Information
Requisition entry in PeopleSoft opened to staff on Friday, July 1, 2016 to begin entry of fiscal year 2016-2017 orders.
Ordering Timeline – November 15th for Instructional Supplies
Please have all requisitions for instructional supplies, physical education supplies and special education supplies for your building entered by November 15, 2016 (does not apply to grant funded purchases). Staff can enter requisitions for instructional supplies during the summer months and have supplies in the classrooms for the fall. OfficeMax blanket requisitions for instructional supplies should be entered by this date and then orders can be placed on the OfficeMax website until May 31, 2017.
Requisitions for all other orders should be entered no later than May 31, 2017.
Online OfficeMax orders need to be placed online by May 31, 2017.
Requisition Entry Training
All staff responsible for requisition entry should plan to attend a training session to learn about changes to entry procedures. Please coordinate with your Supervisor and Co-workers to select the best time to ensure workflow needs are met and office coverage is maintained. Requisition entry training sessions will be held in the computer lab at the Professional Development Center which is located at 1005 West Fayette Street. To register for the trainings or if you need to schedule an individual training session, please contact:
Chris Komar, Systems Training Assistant by email or at 435-6000 ext. 5013.
Monday, November 7, 10-noon
Wednesday, November 9, 1-3 PM
Monday, November 14, 10-noon
Thursday, November 17, 1-3 PM
Monday, November 28, 10-noon
Wednesday, November 30, 1-3 PM
Monday, December 5, 10-noon
Thursday, December 8, 1-3 PM
Monday, December 12, 10-noon
Wednesday, December 14, 1-3 PM
Computer Workstations Available for Requisition Entry at the Bova Warehouse Office
Computer workstations at the BOVA warehouse office have been set aside for staff to sign-up to use to enter requisitions. A Purchasing Clerk will be available to answer questions that arise during the entry process.
Email or call Deanne Dwyer to schedule a date and time to use one of the workstations. Please coordinate with your Supervisor and Co-workers to select the best times to ensure workflow needs are met and office coverage is maintained. Also, please bring the information with you for the requisitions that need to be entered including proof of pricing and your budget information.
|Purchasing Links / Websites
Onondaga County Division of Purchase encourages purchasing from existing contracts whenever possible for cost savings and prompt delivery. Listed below are approved cooperatives which you may use to find vendors with competitive pricing.
http://www.empirestatebidsystem.com/ UN: SYRACUSECSD PW: SyracuseCSD1!
Additional contracts are available on the Onondaga County Purchasing SharePoint website available when connecting through the District's network at:
UN = adongov\SCSDusr
PW = @Public99
|Requisition Entry Information
The District now utilizes a paperless requisition entry model to reduce the time between when the need for goods is identified and the goods are received.
The Requisition Entry User Manual
is available to guide staff through:
- How to enter requisitions for stock items, OfficeMax purchases, Wegmans cards, annual blanket orders and special requests
- How to look-up requisitions, purchase orders and budget information
- How to approve requisitions
All purchasing should be completed through an authorized purchase order issued to the vendor by the Onondaga County Division of Purchase. Staff outside of the Division of Purchase are not authorized to place orders directly with vendors. If an order is urgent, contact a member of your purchasing team to discuss the situation.
Frequently used BOVA Stock Items:
- Item #7260 - 8 1/2" x 11" white copy paper (ordered by the case)
- Item #7261 - 8 1/2" x 11" white 3 hole punched paper (ordered by the case)
- Item #7262 - 8 1/2" x 14" white copy paper (ordered by the case)
- Item #3097 - Iron Mountain record storage boxes
- Item #3078 - Clear packing tape for sealing boxes
Banker boxes for are available for purchase on the OfficeMax website.
For general purchasing questions, contact the Onondaga County Division of Purchase at SCSDPurchasing@ongov.net or 435-3458
|Who Do I Contact with Purchasing Questions?
Additional points of contact for specific inquiries, include: