Student Directory Information

The District will publish an annual public notice informing parents or eligible students (i.e., a student 18 years of age or older or who is attending an institution of post-secondary education) of the District's definition of directory information, the parent or eligible student's right to refuse the release of student directory information and indication of the time period for their response. (Directory information is information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.) Once the District provides proper FERPA notice, the parent or eligible student has 14 days to object to any directory information designations. If the District does not receive any objection, it may release this information without prior approval from the parent or eligible student.

The Family Educational Rights and Privacy Act (FERPA) defines student directory information as any of the items as indicated in the following list. The District will release the following defined directory information as checked below:

• X Student's name
• X Address
• X Telephone listing
• X Date and place of birth
• X Major field of study
• X Grade level
• X  Participation in officially recognized activities and sports
• X Weight and height (for members of athletic teams)
• X Dates of attendance
• X Honors, degrees, and awards received
• X Email address
• X Photograph
•     Name of educational institution previously attended
•     Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.
•     Student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.

Parents and eligible students may not, by opting out of disclosure of directory information, prevent a school from requiring a student to wear or present a student identification card or a badge that displays information that may be directory information. A student's social security number, in whole or part, will not be designated as directory information.

LIMITED DIRECTORY INFORMATION DISCLOSURE

Limited Directory Information Disclosure means that that the District may limit disclosure of its designated directory information to specific parties, for specific purposes, or both. Allowing limited directory information disclosure may permit the District to use student directory information for such limited purposes as school yearbooks, honor roll lists, graduation programs, playbills, and other similar uses, without obtaining individual consent. Limiting the disclosure of such information may be beneficial when the District perceives such disclosure as putting students at risk of becoming targets of marketing campaigns, news media or possible victims of criminal acts. The District will limit its disclosure of its designated directory information as specified in its public notice to parents and eligible students.

MILITARY RECRUITER ACCESS

The release of student directory information is not to be confused with the release of names, addresses and telephone listings of eligible students (i.e., a student 17 years of age or older or in the eleventh grade (or its equivalent) or higher) to Military Recruiters. The District will notify parents that by law it routinely releases this information to Military Recruiters upon request subject to a parents' or eligible students' request not to disclose this information with written parental verification of the request.

Reference: Family Educational Rights and Privacy Act of 1974, 20 USC § 1232(g)
34 CFR Part 99

Cross-reference: Policy #7242 -- Military Recruiters' Access To Students

Adoption Date: March 13, 2019